So there is a lot of information to provide and discuss about the Boombox Summit in Vegas which some are dubbing "BlasterCon." But the original thread has grown so much that important updates can easily be missed. So I will be posting all important information here and locking this post. Please discuss and ask questions in the original Vegas post or PM me.
The 1st Boombox Summit will take place Friday September 23rd through Sunday 25th in Las Vegas. We have reserved 10 rooms at Circus Circus. As of this date 9 out of 10 have been booked. There is an ability to add more rooms but we need to be careful because if we can't fill them, we would all be at risk of losing the reduced group rate.
Here is the group rate information and link. Please use the link to book your room and either PM me that you booked or post it in the Vegas post.
The West Tower has been recently refurbished and is very convenient to the center of the Hotel, Casino and Game area.
At first the rate comes out different but as you go through the registration process it switches to the agreed upon rate of $99 for Friday and $129 for Saturday plus tax and $21 resort fee per day. The ten reserved rooms are scheduled to have 2 queen size beds. If you want a room with only one queen/king bed, you're gonna have to call them after you make the reservation and request that.
You can also arrive a day or days earlier and stay longer too. Those dates are cheaper because it's not during the weekend.
I've also requested that our rooms be side by side or at least on the same floor.
IMPORTANT NOTE: You can have up to 4 people per room but if during the reservation process you choose more than 2 guests, the system will automatically charge you $20 more per night. So in other words, even if you have more than 2 guests DO NOT count them during the registration process. This advice was given to me by the person handling our group rate.
Also, to hold the room for you, your credit card will be charged for the first night which comes out to $110.88.
You can cancel your individual reservation up to 72 hours from the check in date.
Here is the link:
https://resweb.passkey.com/go/CW09BXS
The Westcoast Crew and I are working hard on developing an itinerary for this meet. Currently it's very basic; arrive on Friday, get checked in and everyone meet at a designated bar area at 8:00 pm and hang out getting to know one another. The next day, Saturday all we have officially scheduled is a night get together at Fremont Street. The "Life is Beautiful" music festival will be taking place which will feature an eclectic group of top performers like Stevie Wonder, Kendrick Lamar, EDM DJ's, Imagine Dragons and a long list of others. This street blast should be the highlight of the trip. Then on Sunday we would all get together for a group goodbye buffet breakfast and return to our lives as mere mortals and leave our boombox superhero lives in Vegas.
What I just described is the most basic itinerary for this meet. Simple but a lot of fun. But ever since we got this idea while sitting late night at Denny's after our Hollywood Meet last October, I thought we should try and put the best event possible together. I always said, if fans of Star Trek can have worldwide conventions, why not us?
So the following is what we would like to do:
Friday is pretty much the same. Everybody will come in at different times and get settled after making a long drive or flight. Meeting at a bar at 8:00 and hanging out still sounds perfect.
Saturday would be the busy day of events. We would all get together at a conference room or small banquet area at Circus Circus. We would have the room from 12:00 to 4:00pm. A buffet lunch would be served in the room. The room would have a high table eating area, cash bar and would have rectangular tables set up all around for us to set up all our radios. This would give us the proper setting to truly hang out, get to know each other and check out all the Grails that were brought. We will also have raffles and an opportunity for a few vendors and give aways.
At 2:00 we would host a first ever Boombox Awards. We will have custom made boombox trophies and have a variety of categories that you could enter your boxes in. Categories would include, Loudest Boombox, Rarest Boombox, Best Customized Boombox, Best Example of a Mint Boombox, Most Wanted Boombox etc... All members in attendance would receive a ballot and vote. Winners will receive the corresponding trophy in that category. This would also inspire members to bring out their best boxes.
At 3:00 we would all have the pleasure of listening to a keynote speaker speak on boombox related topics. This is currently being worked on and I will update everyone as things get solidified. But trust me, you will find the speaker very interesting and informative.
At 4:00 ish we all return to our rooms, casino, have dinner and meet at 7:00 ish to caravan to Fremont Street for our night street blasting experience. We can all go separately in are own cars, uber, lift, taxi or I could look into getting shuttle buses to take us all so we can roll in as the boombox army that we are and not have to worry about parking because I imagine it's gonna be nuts with the music festival.
Sunday would consist of a group goodbye breakfast buffet.
In order to make this type of meeting happen, it's going to take some money. I respect everyone's wallet and understand that a significant financial sacrifice is already being made by many to be there that weekend. I'm trying to keep the cost as low as possible and you have my word that I nor any other member is looking to make a personal profit from this event. All we want to do is put together an event that will go past epic and into the category of legendary.
I contacted Circus Circus and a small conference room (35' x 38') for about 25 to 30 people would be free if we purchase the minimum of $800 in food and beverage. If you add set up fees and gratuity the total would be $1,017.
The buffet style would be catered by Circus Circus and we would have the option of something simple like cold lunch meet set up all the way up to a prime rib carving station. So the price per person would depend on how many of us show up and what we order. On the low end for 30 people it comes out to about $35 per person and goes up depending on what menu we want or could go down if we have more people. But if we have over 40 in attendance we might have to consider the next size room which would be about $1500 in food and beverages purchased.
In order to make this happen, we need to have some type of firm assurance from our members that they are committed to this because there is a $500 deposit that needs to be given to reserve the room.
Well now it's time to hear from all of you. Has the prospect of this type of organized event made you more excited about this meet or are you just looking for a more basic experience like I first mentioned? Please go on the original Vegas post and tell us what you think. If you have other ideas please let us know.
The 1st Boombox Summit will take place Friday September 23rd through Sunday 25th in Las Vegas. We have reserved 10 rooms at Circus Circus. As of this date 9 out of 10 have been booked. There is an ability to add more rooms but we need to be careful because if we can't fill them, we would all be at risk of losing the reduced group rate.
Here is the group rate information and link. Please use the link to book your room and either PM me that you booked or post it in the Vegas post.
The West Tower has been recently refurbished and is very convenient to the center of the Hotel, Casino and Game area.
At first the rate comes out different but as you go through the registration process it switches to the agreed upon rate of $99 for Friday and $129 for Saturday plus tax and $21 resort fee per day. The ten reserved rooms are scheduled to have 2 queen size beds. If you want a room with only one queen/king bed, you're gonna have to call them after you make the reservation and request that.
You can also arrive a day or days earlier and stay longer too. Those dates are cheaper because it's not during the weekend.
I've also requested that our rooms be side by side or at least on the same floor.
IMPORTANT NOTE: You can have up to 4 people per room but if during the reservation process you choose more than 2 guests, the system will automatically charge you $20 more per night. So in other words, even if you have more than 2 guests DO NOT count them during the registration process. This advice was given to me by the person handling our group rate.
Also, to hold the room for you, your credit card will be charged for the first night which comes out to $110.88.
You can cancel your individual reservation up to 72 hours from the check in date.
Here is the link:
https://resweb.passkey.com/go/CW09BXS
The Westcoast Crew and I are working hard on developing an itinerary for this meet. Currently it's very basic; arrive on Friday, get checked in and everyone meet at a designated bar area at 8:00 pm and hang out getting to know one another. The next day, Saturday all we have officially scheduled is a night get together at Fremont Street. The "Life is Beautiful" music festival will be taking place which will feature an eclectic group of top performers like Stevie Wonder, Kendrick Lamar, EDM DJ's, Imagine Dragons and a long list of others. This street blast should be the highlight of the trip. Then on Sunday we would all get together for a group goodbye buffet breakfast and return to our lives as mere mortals and leave our boombox superhero lives in Vegas.
What I just described is the most basic itinerary for this meet. Simple but a lot of fun. But ever since we got this idea while sitting late night at Denny's after our Hollywood Meet last October, I thought we should try and put the best event possible together. I always said, if fans of Star Trek can have worldwide conventions, why not us?
So the following is what we would like to do:
Friday is pretty much the same. Everybody will come in at different times and get settled after making a long drive or flight. Meeting at a bar at 8:00 and hanging out still sounds perfect.
Saturday would be the busy day of events. We would all get together at a conference room or small banquet area at Circus Circus. We would have the room from 12:00 to 4:00pm. A buffet lunch would be served in the room. The room would have a high table eating area, cash bar and would have rectangular tables set up all around for us to set up all our radios. This would give us the proper setting to truly hang out, get to know each other and check out all the Grails that were brought. We will also have raffles and an opportunity for a few vendors and give aways.
At 2:00 we would host a first ever Boombox Awards. We will have custom made boombox trophies and have a variety of categories that you could enter your boxes in. Categories would include, Loudest Boombox, Rarest Boombox, Best Customized Boombox, Best Example of a Mint Boombox, Most Wanted Boombox etc... All members in attendance would receive a ballot and vote. Winners will receive the corresponding trophy in that category. This would also inspire members to bring out their best boxes.
At 3:00 we would all have the pleasure of listening to a keynote speaker speak on boombox related topics. This is currently being worked on and I will update everyone as things get solidified. But trust me, you will find the speaker very interesting and informative.
At 4:00 ish we all return to our rooms, casino, have dinner and meet at 7:00 ish to caravan to Fremont Street for our night street blasting experience. We can all go separately in are own cars, uber, lift, taxi or I could look into getting shuttle buses to take us all so we can roll in as the boombox army that we are and not have to worry about parking because I imagine it's gonna be nuts with the music festival.
Sunday would consist of a group goodbye breakfast buffet.
In order to make this type of meeting happen, it's going to take some money. I respect everyone's wallet and understand that a significant financial sacrifice is already being made by many to be there that weekend. I'm trying to keep the cost as low as possible and you have my word that I nor any other member is looking to make a personal profit from this event. All we want to do is put together an event that will go past epic and into the category of legendary.
I contacted Circus Circus and a small conference room (35' x 38') for about 25 to 30 people would be free if we purchase the minimum of $800 in food and beverage. If you add set up fees and gratuity the total would be $1,017.
The buffet style would be catered by Circus Circus and we would have the option of something simple like cold lunch meet set up all the way up to a prime rib carving station. So the price per person would depend on how many of us show up and what we order. On the low end for 30 people it comes out to about $35 per person and goes up depending on what menu we want or could go down if we have more people. But if we have over 40 in attendance we might have to consider the next size room which would be about $1500 in food and beverages purchased.
In order to make this happen, we need to have some type of firm assurance from our members that they are committed to this because there is a $500 deposit that needs to be given to reserve the room.
Well now it's time to hear from all of you. Has the prospect of this type of organized event made you more excited about this meet or are you just looking for a more basic experience like I first mentioned? Please go on the original Vegas post and tell us what you think. If you have other ideas please let us know.